Admin Video: Getting Started (3:52)

1. A principal would only see his or her teachers.

2. PLC leaders can customize learning for their group.

3. Mentors and coaches stay organized with 1:1 personal connections.

Depending of your level of access, your portal includes these main sections:

1. Get key real-time insights in one place from the Dashboard section.

2. View self-reflection progress and send reminders in the Summary section.

3. Add, invite and manage participants in the Participants section.

4. Explore group results for each Domain and Component in the Results section.

5. Review individual learning plans and send reminders in the Learning section.

6. Add, edit and manage resources in the Resources section.

7. Capture observations and feedback in the Feedback section.

Track participants' progress towards your program goal in the PDUs section.
 

Our Top 10 playlist will give you a well-rounded almost ninja-level understanding of your admin portal and tools to support your teachers. 10 videos, less than 30 minutes total time.


Admin Video: Dashboard (1:30)


Admin Video: Adding Participants (3:05)


Admin Video: Progress Summary (3:01) 


Admin Video: Self-Reflection Group Results (4:11) 


Admin Video: Participant Learning (2:37)


Admin Video: Learning Alignment to Create Skills-Based Pairings (2:17)


Admin Video: Using Heatmaps (1:57)


Admin Video: Learning Library Overview (2:16)


Admin Video: Observations (3:36)


Admin Video: Summative Feedback (3:30)

Admin Video: Adding Participants (3:05)
 

There are two parts to this system: MyPortals is for the participants and AdminPortal is for program administrators. And both participants and their support admin should “speak” the common language of the Framework.

Participants’ Lens

We recommend that every Admin complete at least one self-reflection in order to experience the portal through the participants’ lens and to understand the impact of actions via their AdminPortal on their teachers’ experience.

1. Start on MyPortals.
2. Click the Title of your portal.
3. Select the Domain or Standard
4. Answer the self-reflection questions, which are aligned to this part of the Framework.

It is possible your portal's SuperAdmin also already invited your participant(s) to their portal. Here is a simple way to check:

1. Go to the Participants section.
2. Participants highlighted as yellow have not been invited yet.

1. Navigate to Participants
2. Select the checkbox next to the name(s) you want to invite. Alternatively, use the top checkbox to select all participants on a page.
3. Click the Email new user(s) button at the bottom right.
4. Review the subject line and email content. SuperAdmins can edit these emails.
5. Click Send.

Admin Video: Dashboard (1:30) 
 

This is a summary view across your participants, consisting of 4 views:

1. The Self-Awareness Summary compares the Self-Perception, Actions, and Observations results. You can toggle and switch the Framework domain in the dropdown menu. Click anywhere on the image to be redirected straight into the Results page for more context and tools.
2. The Learning Alignment chart helps identify internal skill leaders and those who need support, and match participants together for mentorship and coaching. Use the dropdown menu to select the domain, then click anywhere on the image to be redirected into the Group Details page to create mentors, mentees and Coaching Groups.
3. The Self-Reflections Heatmap shows the distribution of your participants' self-reflection results across this Framework. Click anywhere on the image to be redirected into the detail page where you can create Learning Groups for each group of participants.
4. The Summative Feedback Heatmap shows the distribution of your admin-level feedback across this Framework. Click anywhere on the image to be redirected into the detail page where you can create Learning Groups for each group of participants.

Admin Video: Progress Summary (3:01) 
 

The Progress Summary is available on the Summary page of your portal.

On the progress summary you can:

1. View Self-Reflection progress for all participants
2. Send reminders, notifications, and messages

How do I see my participant’s self-reflection progress?

1. Navigate to the Summary page
2. Under the progress column, you can see how many self-reflections your participants have done.
3. Alternatively you can look at the circles on the right hand side
   1. Fully Colored: Participant has completed the self-reflection for this domain.
   2. Partially Colored: Participant has started the self-reflection for this domain.
   3. No Color (or Grey): Participant has not started the self-reflection for this domain.

Admin Video: Self-Reflection Group Results (4:11) 
 

The Self-Awareness Summary is a view on the Results page and the Dashboard.

It shows you bar graphs that compare the Self-Perception, Actions, and Observations results from your participants. You can compare different samples of participants, based on the Team Tags you have inputted.

Note: You can compare up to 10 different samples.
​​​​​​
Here is a breakdown of each indicator:

• Self-Perception: How you perceive your own practice, based on the self-reflection survey.
• Actions: What you actually do, also based on the self-reflection survey.
• Observations: 360-degree feedback from peers whose opinion matters to you.

To compare results across different groups of participants:

1. 1. Hover on Results
2. 2. Select a domain in your teaching framework
3. 3. Navigate to Group Results

1. 4. On the right hand side, under Group 1, create a sample with your team tags
2. 5. Under Group 2, create another sample with your team tags
3. 6. If needed, you add click + to add more groups
4. 
5. 7. Then, hover your mouse over the bar graphs to reveal sample average and ranges
6. 8. You can review average results for each sample group.
7. 

Admin Video: Learning Alignment to Create Skills-Based Pairings (2:17)

The Learning Alignment graph is on the Results page and also on your Dashboard. It shows a lined distribution graph with participants' results relative to a mean.

There is a Learning Alignment graph for each Framework domain, to:

1. View results relative to a mean or internal baseline benchmark.
2. Identify internal skill leaders (e.g., participants above the mean).
3. Identify participants who need support in this part of the Framework (e.g., below the mean).
4. Create peer to peer mentorship and coaching groups based on these insights and other available Team Tags (e.g., the same school)

To identify skill leaders in a particular domain, go to the Learning Alignment graph on your Dashboard.

1. Navigate to your Dashboard
2. Find the Learning Alignment graph
3. Click the drop down to toggle between domains
4. Scroll down to see a table of all your participant’s Action results
5. Skill leaders will be at the top of this table.

1. Click Advance to Coach next to a participant's name.

1. Click Match to Coach.

Admin Video: Using Heatmaps (1:57)
 

A heatmap is a graphical representation of data where colors are used to indicate the magnitude of values, making it easier to identify patterns and variations. Use heatmaps to identify the groups of participants who are excelling or underperforming in your framework’s components.

With Heatmaps you can:

• Recognize patterns and variations in the Actions and Feedback results
• See which components your participants collectively excel or underperform in
• Create learning groups based on your participants' results
• See how many people have completed a domain

The AdminPortal has two heatmaps:

1. Self-Reflection Heatmap: This heatmap is based on Actions results that participants will receive after their self-reflection. This can be found on the Dashboard or the Results page.
2. Summative Feedback Heatmap: This heatmap is based on the Feedback results that participants will receive after their administrator submits their Summative Feedback. This can be found on the Dashboard or the Feedback page.

Creating Learning Groups with Heatmaps

The heatmap data can be utilized to create learning groups based on participants' results. These groups can be formed to encourage collaboration, knowledge sharing, and skill development among participants who have similar strengths and weaknesses.

To create a Learning Group via Heatmaps:

1. Go to your Heatmap (via Dashboard).
2. Hover on a color for a selected component to view participants.
3. Select Create learning group.
4. Provide a name and description.
5. Click Save.
6. Note: Your Learning Group has been created, but does not have an assigned owner.
7. To assign a Learning Group owner, go to Settings > Learning Groups.

Admin Video: View Individual Results (1:54) 
 

From the Results page, the Participant Results view details more granular data and insights for each Domain or Component of your Framework.



This includes:

• Self-Reflection date
• Self-Perception result
• Actions result
• Observations result, if enabled
• Feedback result, if enabled
• Ability to rank and sort results, based on the Self-reflection and Awareness results.

1. Hover on Results.
2. Select a Framework domain.
3. Go to Group Assignments
4. Select a Learning Group or a Coaching Group from the drop down.
5. You should see the individual results for each participant in that Learning or Coaching Group.

Admin Video: Saved Views & Bookmarks (2:32) 
 

Saved Views allows you to save iterations of the Self-Awareness Summary.

For example, if you wish to have a custom graph that compares first year teachers vs. the rest, you can create this graph on Group Results and save it into your Saved Views.

To create a Saved View:

1. Hover on Results
2. Select a Domain in your teaching framework
3. Go to Group Results (AKA Self-Awareness Summary)
4. Configure a graph with the team tags on the right for Group 1, Group 2 etc.
5. Once you’re happy with your bar graph, click the blue disk button on the top right of the page.
6. You can now view this custom graph in the Saved Views tab on the Results page.
7. 

Bookmarks allow you to share the Self-Awareness Summary outside of your portal.

To create a Bookmark:

1. Hover on Results
2. Select a Domain in your teaching framework
3. Go to Group Results (AKA Self-Awareness Summary)
4. Configure a graph with the team tags on the right for Group 1, Group 2 etc.
5. Once you’re happy with your bar graph, click the gray pin on the top right of the page.
6. Provide a title, slug, background color, group names and description
   1. Note: A slug is the user-friendly, descriptive part of a URL that identifies a specific page or resource on a website. For example, the slug of www.2gno.me/knowledgebase/ is “/knowledgebase/”
7. Click Save
8. You can now view the bookmark in the Bookmarks tab and you can share it with the link in your URL.

Admin Video: Learning Library Overview (2:16)
 

The Learning Library is where you can see all the resources in your portal.

In the Learning Library you can:

• View all resources
• Add your own resources
• Edit the title, type, description and associated PDUs of a resource
• Make resources inactive
• Export resources

Admin Video: Editing, Deleting and Exporting Resources (1:04) 
 

You can view all resources in the Learning Library tab.

To view resources:

1. Hover on Resources.
2. Go to the Learning Library.
3. Search or use the filters to find a resource.
4. Click the name of the resource to view it.

1. Hover on Resources
2. Go to Learning Library
3. Search or use filters to find a resource
4. Click the pencil icon (✏️) on the right-hand side
5. Edit Type, Title, Description and PDUs, if needed
6. Click Save

To delete a resource:

1. Hover on Resources
2. Go to Learning Library
3. Locate the resource
4. Click the Red [X] Button on the right hand side
5. Press Delete

Export Your Learning Library
You can export a full list of the resources in your Learning Library. This will provide you with a spreadsheet with all the information regarding each resource, such as the title, author, PDUs and links.

1. Hover on Resources
2. Go to Learning Library
3. Click Export Media Items
4. Save file to your computer
5. Open file to view the exports

Admin Video: Adding Custom Resources and Competency Based PD (4:56) 
 

You can add resources in the Learning Library page.

To add resources:

1. Hover on Resources
2. Go to Learning Library
3. Click Add more
4. Fill in the Resource Type, Title, Description and associated PDUs.
5. Select a background image
6. Provide the link of your resource
7. Click Save

Admin Video: Assignments & Meta Sequences (5:00) 
 

Assignments

Assignments are tasks or activities you can set up for your participants to complete in conjunction with the resources available on the 2gnoMe platform. They are designed to enhance the learning experience by providing practical applications or deeper reflections on the resources.

You can add an assignment to an existing resource or a resource you have added into the portal.

To add an Assignment to an existing Resource:

1. Hover on Resources
2. Go to Learning Library
3. On the top left, click Add assignment.
4. For “Media Item”, select which resource
5. Input a Title, Description, Link and associated PDUs
6. Select “When Status”
   1. Not Started: Participants receive the assignment before they begin the resource.
   2. In Progress: Participants receive the assignment while they’re working on their resource.
   3. Completed: Participant receives the assignment once they’re completed with their resource.
7. Click Save
8. The resource is now paired with your assignment.

Meta Media Items

Meta Media Items are resource sequences you can set up for your participants to complete. They allow participants to engage in a curated series of resources that are connected in theme, content or pedagogy.

Benefits:

• Sequenced Learning: Arrange resources in a logical order to facilitate progressive learning.
• Thematic Grouping: Bundle resources on similar topics or themes for a comprehensive learning experience.
• Efficiency: Instead of selecting individual resources, participants can choose a Meta Media Item to engage with a whole series, saving time and ensuring continuity in learning.

To add a Meta Media Item:

1. Hover on Resources
2. Go to Learning Library
3. On the top left, click Add meta media item
4. Provide a Title, PDUs, Description.
5. With the “Included Media Items” drop down, select which resources you want to group together.
6. If you have an assignment, click “Has assignment” and fill out the assignment form.
7. Click Save

Admin Video: Use of Resources (2:20) 

The Use of Resources tab allows you to see which resources participants are studying. You can view which resources are the most popular and how many have been completed in a certain time-frame.

How do I see how many people have viewed a certain resource?

To see how many people have completed a resource, go to Use of Resources

Follow these steps:

1. Hover on Resources
2. Go to Use of Resources
3. Find a resource
4. You should see two numbers formatted like this: X [X]
   1. The first number is the number of unique views
   2. The second number is the total number of views

How do I see how many resources have been viewed by my participants?

To see how many resources have been completed by your participants, go to the Use of Resources tab.

Follow these steps:

1. Hover on Resources
2. Go to Use of Resources
3. Click the + next to Period 1 or Period 2

1. Input any date range
2. Click Apply
3. You should see two numbers formatted like this: X [X]
4. The first number is the number of unique views
5. The second number is the number of total views

Admin Video: Participant Learning (2:37) 

In MyPortals, The MyLearning Plan page is where participants keep their assigned and bookmarked resources. You can see which resources your participants have in their MyLearningPlan. This allows you to keep track of which resources your participants are currently using.

To view MyLearning Plans:

1. Hover on Learning
2. Click Learning Summary
3. Click on a participant’s name to reveal their MyLearning Plan
4. 

To assign resources, you have to do this in the Optimized Learning tab from the Learning Page.


 

To assign resources:

1. Hover on Learning
2. Click Optimized Learning
3. Find a participant
4. Click edit.
5. 
6. Select Resource from the drop-down menu. (Note: Each resource comes from your Learning Library)
7. Click Add
8. 

If you don’t believe a participant should be doing a certain resource, you can remove it from their MyLearning Plan.

To do this for an individual participant:

1. Hover on Learning.
2. Click Optimized Learning.
3. Find a participant.
4. Click edit.
5. Locate Resource.
6. Click the Red [x] on the right
7. 

To do this for all participants:

1. Hover on Resources.
2. Go to the Learning Library.
3. Locate Resource.
4. Click the Red [x] on the right-hand side.
5. 

The Feedback page is where you can provide observations and summative feedback for your participants.

The Feedback section of your AdminPortal is to:

• Capture observations aligned to the Framework component(s)
• Provide full or partial Summative Feedback (e.g., evaluation) for each Framework component
• View Evaluation Heatmap
• See feedback log

Admin Video: Observations (3:36)
 

Observations are ongoing, continuous feedback provided to participants during the Professional Development process. It aims to support and guide participants in improving their understanding, skills, and performance. All observations can be tagged to the components in your teaching framework.

To capture Observations:

1. Go to Feedback
2. Locate the participant you want to provide feedback for.
3. Click add new in the Observations column.
4. 
5. Type your observation.
6. Select a component that your feedback aligns to. If there are multiple applicable components, leave empty.
7. Click Save
8. If your feedback involves multiple components, click the participant’s name to open the Feedback log.
9. 
10. Locate your recent feedback and click View.
11. 
12. Highlight and tag the applicable domains.
13. 
14. Click apply

Admin Video: Summative Feedback (3:30)
 

Summative Feedback is an opportunity to evaluate a participant as part of a professional learning period or task. It lets an authorized admin-level user see a consolidated view of previous observations, and to provide an overall performance mark for each component using the language of the Framework rubric.

To provide Summative Feedback:

1. Go to Feedback
2. Locate the participant you want to provide feedback for.
3. Click add new.
4. For each component, pick from available options (e.g., Unsatisfactory, Basic, Proficient, Distinguished).
5. Add comments if needed.
6. Press Save
7. NOTE: Partial Evaluations are possible if they are turned on for your school.

The Feedback Log allows you to view, edit and delete previous observations and summative feedback for a participant.

To access a participant’s Feedback Log:

1. Go to Feedback
2. Locate the participant
3. Click the name of the participant to reveal the feedback log.
4. Note: if there are [0] observations or summative feedbacks, there will not be a feedback log available.

Admin Video: Learning, Mentor & Coaching Groups (10:00) 
 

Learning groups (e.g. PLCs) and coaching groups (1:1 or 1:many) foster collaborative learning, personalized support, and targeted professional growth opportunities. For each Learning or Coaching group, you

• Assign one or more Admin(s)
• Add custom resources from your Learning Library
• Track this group's progress.

Learning Groups are used to group participants together for specific courses, specialized supervision or to compare with other groups.

You can create learning groups in the Learning Settings or the Heatmaps.

To create a Learning Group in Learning Settings:

1. Go to Settings
2. Click Learning Groups
3. Click Add Group
4. Provide a Name and Description
5. Click Save
6. Note: You have created a Learning Group, but not added anyone inside yet.

Alternatively, you can create a learning group from the Heatmaps.

To create a Learning Group with the Heatmaps:

1. Go to the Dashboard
2. Click onto a Heatmap
3. Select a component and a color/grade
4. Hover on the color to reveal list of participants
5. Scroll down and Click Create Learning Group
6. Provide a Name and Description
7. You now have a Learning Group with those participants inside.

Coaching Groups can be 1:1 or 1:many pairings between mentors or coaches and their participating learner(s)

To Create a Coaching Group:

1. Go to Settings
2. Click Coaching Groups
3. Click Add Coaching Group
4. Provide a Name and Description
5. Click Save

Note: You have created a Coaching Group, but not added anyone inside yet.

There are multiple ways to add people to Learning or Coaching Groups. The easiest way is to go to the Learning Summary.

To add people to a Learning or Coaching Group:

1. Note: If you do not have a Learning or Coaching Group, create one first.
2. Hover on Learning
3. Go to Learning Summary
4. Search or use team tags to filter list, if needed
5. Tick the names of the participants you want to add
6. Click Add to Group at the top
7. Select which Learning or Coaching Group they should be part of
8. Click Save

All Learning and Coaching Groups should have a participant leading it. This participant is known as the owner of the group. You can edit this in the Roles & Permissions.

To assign a participant to lead a Learning or Coaching Group:

1. Go to Participants
2. Locate a participant
3. Click the pencil (✏️) on the right hand side.
4. Select “Admin-Group” for Learning Group or Select “Admin-Mentor” for Coaching Group.
5. Select which particular Learning or Coaching Group the participant should lead.
6. Click Save
7. 

To assign resources for a Learning or Coaching Group:

1. Go to Settings
2. Go to Learning Groups (or Coaching Groups) under Learning Settings
3. Locate & Click Learning or Coaching Group
4. 
5. On the drop down menu, click Change next to Assignments
6. Select which resource you want to assign
7. Click Add
8. 

You can view the progress of the Learning or Coaching Group as a whole or as individual participants within that group.

To see results as a group:

1. Hover on Results
2. Select a domain in your teaching framework
3. Go to Group Results (Self-Awareness Summary)
4. Under Group 1, Click the Learning Group team tag on the right hand side.
5. Select your Learning or Coaching Group
6. Hover your mouse on the bar graph to reveal group averages and ranges.
7. Note: you can compare different groups by using Group 2, Group 3 etc.

To see individual results within that group:

1. Hover on Results
2. Select a domain in your teaching framework
3. Go to Group Assignments
4. Select a Learning Group or Coaching Group from the drop down.
5. You should see the individual results for each participant in that Learning or Coaching Group.

Admin Video: Portfolios (2:21)
 

The Portfolio section organizes your participants' uploads (e.g., as part of the assignment, or to suggest a resource for your Learning Library). It is located in the Learning menu.

You can download your participants' uploads for yourself or to upload in the Learning Library.

To download a participant upload:

1. Hover on Learning
2. Go to Portfolio
3. Click on a participant
4. To download all files, click Download all [x] files
5. To download one file, click the name of the upload.

As participants share their uploads in their Portfolios, administrators who find their resources useful can move them to the Learning Library.

This way, valuable resources can be easily shared with others, facilitating learning and growth for everyone.

To add upload to Learning Library:

1. Click on a participant and locate a resource
2. Click Edit on the “Recommended Competencies” column.
3. Select the domain(s) this resource aligns to
4. Select a Display type
5. Click Confirm

In MyPortals, The Journal page is where you answer self-reflection questions for each component. Unlike the Self-Reflection exercises, these answers require long-form answers and are typically done after completing resources. 

As an Administrator, you can:

1. View their Journal entries
2. Edit the Journal questions

Viewing Journal Entries:

1. Hover on Learning
2. Go to Journal Topics
3. You should see a table with the latest journal entries 
4. Filter by component with the drop down menu, if needed.

To view, edit and disable Journal questions:

1. Go to Settings
2. Under Domain-Specific, select Journal Topics and pick a domain.
3. 
4. To add new questions: click the Add new questions hyperlink on the top left.
   1. Note: You can provide a component alignment to each new question in the Trait section.
5. To disable a set of questions: select the red X button on the right.
6.